Accounts Payable Specialist

Location: Chicago, IL, USA

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Workplace Type: Remote

Overview
The AP Specialist reviews, accurately codes, seeks approval, enters, and pays invoices within designated timeframes. This person also ensures expenses are recognized in the appropriate accounting period.

Responsibilities
• Process company invoices for all business units: ensuring proper coding, approval, details, and documentation
• Pay independent contractors on a bi-weekly schedule
• Schedule and process payments per vendor terms by check, ACH, credit card, and wire
• Maintain updated vendor information.
• Respond to vendor, contractor, and internal inquiries by phone and email
• Regularly handle urgent and time-sensitive requests
• Prepare 1099 forms and assist with year-end filings
• Prepare month-end AP reporting for manager review
• Collaborate with our accounting team to provide information necessary for additional analysis and for preparation of monthly financial
• Offer support with financial projects related to year-end, audits, etc.
• Complete ad hoc projects as needed.
Qualifications
• Bachelor’s degree in Accounting or 2-3 years of relevant work experience
• Intermediate to advanced knowledge of Microsoft Excel
• Exceptional written and verbal communication skills
• Strong organizational skills with close attention to detail and accuracy
• Ability to work independently, follow up, and follow through on tasks with minimal direction
• Excellent problem-solving and analytical skills
• Sense of urgency with demonstrated ability to meet deadlines
• Ability to multi-task and manage competing deadlines
• Eagerness to take initiative and possess ambitions for career advancement
• Working knowledge of NetSuite/Tipalti

Advanced Group leverages over 30 years of expertise in talent acquisition, staffing, and outsourcing solutions to operate the award-winning Advanced Group family of brands, including Advanced Clinical, Catena Solutions, Advanced RPO, and WunderLand Group. Together, with mastery across professional disciplines and global markets, we’re dedicated to make a difference, every day, for our clients, our candidates, each other, and our communities. Advanced Group’s Shared Services team provides corporate services such as Marketing, Human Resources, Finance & Accounting, IT, and Operations to each of our brands. Our employees are the foundation of our energetic and collaborative environment, where constant learning and service to others take top priority. We seek dynamic, hard-working team members who are inspired to work amongst diverse backgrounds and perspectives. From our altruistic mission to outstanding career development opportunities, there’s no better place to grow your career than Advanced Group.

EEO Employer Verbiage:

At Advanced Group, our commitment to diversity and inclusion in every part of our organization is crucial to fulfilling our mission and demonstrating our REAL values. A diverse staff allows us to effectively draw on different perspectives and enhance our efficiency and effectiveness. Diversity thereby strengthens the legitimacy and relevance of Advanced Group in delivering services to our clients. We seek talented, creative individuals from a variety of backgrounds and cultures to work with us. It is our priority that our workplace be inclusive, welcoming of diverse ideas and appreciative of valuable experience.

Equal Employment Opportunity

It is Advanced Group’s practice not to discriminate against any Employee or applicant because of sex, race, color, age, national origin, religion, gender, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, physical or mental disability, medical condition, military or veteran status, or any other basis protected by applicable federal, state, or local law.

This practice applies to all terms and conditions of employment including, but not limited to, hiring, training, compensation, benefits, promotions, transfers, layoff, Company-sponsored education, social and recreational programs, and treatment on the job. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your Recruiter so that we can meet to discuss the appropriate alternatives available.

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