Contract Payroll Tax Specialist

Location: Chicago, IL, USA


This position is no longer open.


Workplace Type: Remote


The Payroll Tax Specialist (Temp) is responsible for assisting with all domestic employer payroll tax payments and monthly/quarterly/annual filings to Federal, State and Local Agencies (including SUI and FUI) accurately and in a timely manner.


  • Ensures preparation of monthly, quarterly and year-end federal, state and local tax payroll tax returns is accurate and timely (including 940, 941 and W-3’s)
  • Research year end related requests and process corrections to wages/W2s.
  • Keep abreast of all tax updates as related to payroll tax and maintain systems with updates.
  • Create ad-hoc reports to meet the needs of facilities, corporate departments, management and regulatory agencies as requested
  • Analyzes and resolves incoming correspondence from Federal, State and Local Agencies regarding payroll tax and sales tax issues.
  • Responsible for the reconciliation of wages and accurate preparation and issuance of W2s
  • Research and respond to payroll tax inquiries from employees, agencies, and other internal/external parties.
  • Responds to agency requests for employee tax & income data (i.e, California EDD responses)
  • Provide support to projects that impact foreign & local payroll processing (requirements gathering, system testing, and other duties.
  • Participation in tax rate calculations and forecasts throughout year and assist with sensitivity analysis for corporate-driven initiatives.
  • Participate in the management of audits by federal, state and local authorities to resolve tax issues including responding to information document requests.
  • Works in closely with accounting department to ensure the appropriate reconciliation and recording of tax withholdings & payments
  • Assist with state and local tax jurisdiction compliance in company system (eRecruit, Great Plains, GreenShades and UltiPro)
  • Assist with Secretary of State compliance registrations and annual reports
  • Register company in new tax jurisdictions for state/local/unemployment. Identify registration requirements for state and local tax agency account numbers and coordinate as needed.
  • Prepare and submit Federal and State Power of Attorney (POA) as needed.
  • Review and submit data for tax amendment filings to IRS and various jurisdictions as needed.
  • Provides tax support for internal or agency audits
  • Compiles and generates miscellaneous payroll tax information as requested.
  • Complete employee set-ups in tax compliance system, Greenshades and UltiPro
  • Daily processing of tax payments within tax system, Greenshades
  • Daily reporting of tax liabilities due based on processed payrolls

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Bachelor’s degree in accounting or finance
  • 3+ years previous payroll tax experience with understanding of federal and state regulations related to salaries, wages, taxes, benefits, and other payroll related matters required.
  • Experience working in a multi-state
  • Intermediate to advanced knowledge of Microsoft Excel
  • Able to work with minimal supervision.
  • Strong communicator with the ability to interact and communicate with all levels of corporate staff and management
  • Dependable and punctual.
  • Strong organizational skills with close attention to detail and accuracy
  • Excellent problem-solving and analytical skills
  • Sense of urgency with demonstrated ability to meet deadlines
  • Ability to multi-task and manage competing deadlines
  • Eagerness to take initiative


To perform this job successfully, an individual must have the ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  You must be able to communicate effectively and clearly in writing and orally, both in one-on-one and in-group presentation situations.  Must have the ability to effectively interact and communicate with all levels of staff.


To perform this job successfully, an individual must have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume.


To perform this job successfully, an individual must have excellent problem-solving and organizational skills, possess the ability to define problems, collect data, establish facts, and draw valid conclusions.


Valid driver’s license.

Advanced Group leverages over 30 years of expertise in talent acquisition, staffing, and outsourcing solutions to operate the award-winning Advanced Group family of brands, including Advanced Clinical, Catena Solutions, Advanced RPO, and WunderLand Group. Together, with mastery across professional disciplines and global markets, we’re dedicated to make a difference, every day, for our clients, our candidates, each other, and our communities. Advanced Group’s Shared Services team provides corporate services such as Marketing, Human Resources, Finance & Accounting, IT, and Operations to each of our brands. Our employees are the foundation of our energetic and collaborative environment, where constant learning and service to others take top priority. We seek dynamic, hard-working team members who are inspired to work amongst diverse backgrounds and perspectives. From our altruistic mission to outstanding career development opportunities, there’s no better place to grow your career than Advanced Group.

EEO Employer Verbiage:

At Advanced Group, our commitment to diversity and inclusion in every part of our organization is crucial to fulfilling our mission and demonstrating our REAL values. A diverse staff allows us to effectively draw on different perspectives and enhance our efficiency and effectiveness. Diversity thereby strengthens the legitimacy and relevance of Advanced Group in delivering services to our clients. We seek talented, creative individuals from a variety of backgrounds and cultures to work with us. It is our priority that our workplace be inclusive, welcoming of diverse ideas and appreciative of valuable experience.

Equal Employment Opportunity

It is Advanced Group’s practice not to discriminate against any Employee or applicant because of sex, race, color, age, national origin, religion, gender, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, physical or mental disability, medical condition, military or veteran status, or any other basis protected by applicable federal, state, or local law.

This practice applies to all terms and conditions of employment including, but not limited to, hiring, training, compensation, benefits, promotions, transfers, layoff, Company-sponsored education, social and recreational programs, and treatment on the job. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your Recruiter so that we can meet to discuss the appropriate alternatives available.

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